How To Write An Apology Letter
There are three parts in writing an apology letter. The first part is 'what you did', the second part is 'why you did it' and the third part is 'how you will put it right'. In the first part it is important not to presume any thing about their feelings. In the second part, it is important to tell them why you did what you did and tell them that you are sorry for doing it. In the third part, tell them that you will not repeat the mistake and that the apology might not be enough to compensate for the hurt.
So, if you are going to write a letter of apology, the first most important thing to do is, to apologize. So actually be sincere and simple and say, "I am sorry." Those are three most important words.
It's very important not to try to recollect it, not to be legalistic and try to cover yourself, but to come out and say that you are sorry. So, don't say for example, "I can apologize if I may have hurt your feelings", say, "I am sorry because I have hurt your feelings". There are three parts to an apology letter.
The first part, is to say what you did. The second part is to say why you did it and the third part is to say how you will put it right. So, the first part is to say, what you are sorry for and is important to focus on your actions.
To say “I am sorry that I didn't turn up for the meeting,” for example., if possible, echo their words when they made a complaint to you, when they spoke to you. So, say sorry, "I am sorry, I was rude" and when you are explaining what you are sorry for, don't presume anything about the way they feel, if they haven't told you, that they were upset, or angry or frustrated, then don't use those words.
It's safest to say what you did rather than how they feel. So, the second thing is to say why you did whatever it was. Often, people aren't so much upset about your actions, it's about what those actions show them, about your feelings towards them.
So, it's very important to explain your motivation. Often, you had good intentions and you just simply need to say what those were. If it was a mistake, or if it was carelessness or if thoughtlessness, again, just say that.
Be simple and be honest. Tell them how you feel about your action now. 'I wish I hadn't done it, I am really sorry I did it" and reassure them about how you feel about that.
"I respect you and I didn't want to upset you." The third thing is to say, what you are going to do about it. In lots of cases, sometimes the only thing that you will do is never to do it again.
That's fine.just say so. Sometimes, you will need to repair the damage, you will need to make good of what you did and there, just say what you will do to make things the way they were. More occasionally, you want to make some gesture, to try to make it up to, in that case, it is quite important how you say that, how you phrase that, and the best way of doing it is to say to them like, “To show you how sorry I am, I have attached a gift or sent a gift.
” In signing off, just tell them that you know the apology won't match or make everything better and that it will take time for them to forgive you, but your main intention was just to say how sorry you are and to explain why you did what you did and that's how to write an apology letter. .