Charlie Scola (Event Planner, Charlie Scola Catering) gives expert video advice on: What is a party's 'venue'?; What should I consider when choosing the venue for my party?; What is a party's 'layout'? and more...
What is a party's 'venue'?
A party venue is nothing more than the location that you're having the party.
What should I consider when choosing the venue for my party?
When choosing a venue for your party, think about the location, and where it is for the guests. How far do they have to drive? Secondly, you want to also consider the size of the party. You have to think, if the venue only holds 150 and your guest list could explode to 200, well then that's probably not the venue for you. Also, just the opposite, because if it holds 150 and you're only going to have 75, you're paying for a lot of extra space. So considerations of the venue need to be taken into consideration. Also, how late can I have music? Is there enough ample parking? Is there enough restrooms to facilitate my guests, so on and so forth.
What is a party's 'layout'?
Generally, a party layout is considered the way you're positioning all of the furniture, the setup, the buffet, and where everything's going in the party. It's a diagram or a schematic of where the tables will be, where the chairs will be, where the buffet will be, and where the cake table will be. It's nothing more than a layout of everything that you're having at the party.
What should I consider regarding the size of the venue?
Considering the size of the venue, you want to match it to the number of guests that you're going to have. It's that simple. Also, consider everything that you're having at the party. Don't just consider the guests. What about the band? Is it a buffet? Are you going to have some additional entertainment come over? Where are you putting your bars? Consider everything that you're having at the party, because when you know everything you're having, then you can make your layout.
What venues should I consider when planning my party?
When planning your party and looking for venues, there's historical sites, museums, and libraries. There's yacht's, mansions and seaside resorts. So check with your local Chamber of Commerce and they can be helpful there.
What fees should I consider when choosing my party's venue?
The fees that you'll have to consider when renting a venue is naturally the fee of the venue itself, but also you'll have to check with them because sometimes you're going to be charged for security, sometimes it's an additional insurance that's required, and sometimes it's a hefty clean-up fee and a deposit. Make sure that the person that you're renting it from gets all of this up-front in writing.
What is a venue's 'capacity'?
When the venue has a capacity that tells you the maximum number of guests that a fire department will allow into the building. Now this ranges whether you're setting up tables or chairs, or you're free standing, or you're in an auditorium style. Auditorium style is meaning just what it is, setting up the tables across in the room if you're doing maybe a speech. The capacity will tell you by law how many guests you're permitted to have at that venue.